Cost reduction and speed-up: The ZYIP foreign-related team assists multiple universities in Hong Kong and abroad in achieving localized patent layout and cost optimization in China.

2025-11-19

I. Case Introduction
An internationally renowned university, in order to promote the transformation and protection of its scientific and technological achievements in China, urgently needs to carry out systematic intellectual property layout in China. The ZYIP team, addressing the core pain points such as institutional differences, language barriers, and unfamiliarity with the process faced by its applications in China, provides one-stop localized services including fee reduction, review acceleration, and process optimization. At the same time, they also undertake the writing of overseas patent applications for the client, ultimately helping the client achieve a comprehensive improvement in the cost, efficiency, and quality of intellectual property layout, and winning the deep trust of the client and the inventor.

II. Case Details
1.Customer type/Industry
An internationally renowned university, which has been dedicated to cutting-edge technology research for a long time, has recently been actively seeking to establish intellectual property layout and achieve成果转化 in China.

2. Customer Pain Points/Problem Descriptions
(1) Lack of Familiarity with Systems: Insufficient understanding of special systems such as the reduction of China's intellectual property fees and priority review, resulting in high patent maintenance costs and long review cycles over the years.
(2) Inefficient Processes: As an overseas entity, there are multiple operational obstacles in processes such as electronic application for software copyrights, including identity verification, document notarization, and management integration.
(3) Communication Barriers: The technical disclosure materials are mixed in Chinese and English, requiring the agency to possess precise two-way technical understanding and professional expression skills.

3. Solutions and Processes
The ZYIP team has developed a systematic local service and global support plan for this client:
(1) Establishment of the fee reduction mechanism: The ZYIP team was the first agency to identify and assist this client in completing the filing for patent fee reduction in China. Through precise guidance and document preparation, they successfully established the client's eligibility for fee reduction and significantly reduced the official fee costs.
(2) Establishment of the accelerated review channel: By having a keen understanding of local policies, the ZYIP team successfully applied for the priority review qualification for the university's invention patent application and assisted it in becoming a pre-review registration entity at the Shenzhen Intellectual Property Protection Center, significantly shortening the authorization period.
(3) Full-process support for software copyright electronicization: Assisting the client in completing the certification of overseas university accounts, Chinese notarization, and system operations, achieving a smooth transition from offline paper-based to full electronic application for software copyright.
(4) Overseas writing and bilingual services: Directly undertaking the patent writing tasks for the client's PCT and overseas inventions. With solid technical understanding and professional expression skills in both Chinese and English, they received high recognition from the inventors.

4. Achievements/Results
(1) Significant cost optimization: Through fee reduction filing, we have enabled our clients to enjoy substantial reductions in official fees, with an estimated annual savings of several million yuan.
(2) Effective compression of timeframes: By leveraging the priority review and pre-examination mechanisms, the patent authorization cycle has been significantly shortened, securing a crucial window period for technology transformation.
(3) Comprehensive process integration: The electronic application path for software copyrights has been fully established, laying the foundation for the establishment of standardized templates for similar business operations in the future.
(4) Service gains trust: The client entrusted the PCT and overseas application writing work to the ZYIP team and gave highly positive evaluations during communication, stating "able to save, able to speed up, able to break through, able to communicate, and able to trust."

III. Case Significance

This case serves as a typical example of the transformation of foreign-related intellectual property services from "procedural representation" to "ecological empowerment". The ZYIP team, by deeply integrating local institutional understanding with international service capabilities, not only solved the practical pain points faced by overseas innovative entities in China, but also extended their service chain to global writing and layout strategies, truly becoming a trusted local partner for intellectual property localization for customers. "It can save, speed up, break through, communicate, and build trust. This is exactly our value." This model provides a complete and feasible path reference for many overseas universities and research institutions that wish to enter the Chinese market, highlighting the key value of professional service institutions in the global allocation of innovation resources.

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